Sale
The Sales module can be accessed from the Inventory section in the sidebar by clicking Sales. This section allows you to manage all your vehicle sales records. To create a new sales entry, click on the + Sale button on the top right side of the header bar.
Overview
The page displays a grid of all sold vehicles. Each sale is shown as a card containing key buyer and vehicle information, including:
- Sale ID and Buyer Name
- Contact Details — Address, phone number, and email
- Vehicle Information — Year, Make, Model, Variant, Fuel Type, Transmission
- Stock Number
- Vehicle Image — If available
Card Toolbar Actions
Each sale card includes a toolbar with action icons for quick management:
- Edit Sale: Opens the sale entry form to update sale details.
- Delete Sale: Permanently deletes the sale record (if enabled by your admin settings).
Editing a Sale
You can edit any sale record by:
- Using the Search option in the sidebar to find the sold vehicle.
- Clicking the Edit Sale action link for the matching record. Please note that Edit Sale link appears only if you open search window when Sales module is open.
- Or, clicking the Edit icon on the respective sale card in the Sales module.
How to Find and Edit a Sale Entry
To edit an existing sale entry, follow these steps:
- Navigate to the Sales section from the sidebar.
- Click on the Search link in the sidebar to open the search window.
- Use relevant criteria such as stock number, buyer name, or VIN to search for the vehicle that has been sold.
- When the Sales list is open, each matching result will display an Edit Sale link next to it.
- Click on the Edit Sale link to open the sale entry in edit mode and make necessary changes.
Note: The Edit Sale link only appears when the Sales section is currently open.
Managing Sale Entry
The process for adding and editing a sale uses the same interface.
Read Managing Sale Entry →Should Sold Vehicles Be Removed from the Front Website?
We do not recommend removing sold vehicles from your website. Keeping sold vehicle listings online offers multiple benefits, both for SEO and for generating new leads. Here is why:
- Preserve Search Engine Rankings: Search engines like Google and Bing index your vehicle listing pages and cache direct links to each vehicle's detail page. If you remove a sold vehicle, the link becomes broken. When users click on that link from search results, they will encounter an error. This is a leading cause of a negative impact on your website's search engine ranking.
- Leverage Existing Traffic: Some of your vehicle detail pages may rank highly in search results. These sold vehicle listings are often a top source of traffic to your website. When a visitor lands on a sold vehicle's page, your website can display similar available vehicles below the details. This provides a valuable opportunity to showcase your current inventory to an interested prospect. Dealersip automatically shows similar vehicles on vehicle detail page.
- Builds Buyer Trust: Displaying sold vehicles shows that vehicles on your portal are actively being sold. This builds credibility and reassures prospects that your website is trusted by real buyers. Do not overlook this; it's the primary reason that convinces users return to your website and directly enhances search engine rankings.
- Improves User Engagement: Sold vehicles can act as reference points. Visitors may browse the details to compare pricing, mileage, or features, and then explore other available options on your portal.
- Enhances SEO Signals: The longer pages remain active, the stronger their SEO value becomes. Removing them resets that value, but retaining them ensures long-term benefits from backlinks and accumulated search authority.
Should You Create a Separate Section for Sold Inventory?
Some customers suggest moving sold inventory to the bottom of the main list or into a separate section. However, we do not recommend creating a separate "Sold" section, or moving sold inventory to the bottom of the main list unless you consistently have a very large inventory (e.g., over 100 vehicles in stock). For most dealers, we strongly advise showing sold vehicles at random places withing your active listings. Here’s why:
Key Benefits of Integrating Sold Inventory:
- Builds Social Proof & Trust: This is your most powerful advantage. A healthy mix of sold vehicles provides undeniable proof that your dealership is active and successful. It shows potential buyers that others have trusted you with their purchase, a powerful psychological trigger that builds credibility instantly.
- Creates a Sense of Urgency: Seeing that desirable models have recently sold encourages hesitant buyers to act more quickly on the next vehicle they like, fearing it might also be sold soon.
- Showcases Your Inventory Volume: It demonstrates the wide variety and volume of vehicles you handle. A customer might see a sold truck and think, "They get great inventory in here. I should keep watching their listings for what I want."
For the best results, use Dealersip to clearly mark sold vehicles with a "SOLD" badge while keeping them mixed into your main inventory. This strategy leverages all the benefits above without confusing shoppers.
Removing Sold Vehicles from Your Dealership Website
Important Advisory: We strongly advise against removing sold vehicles from your website, as it can seriously impact your search engine rankings. This is especially critical for dealerships with fewer than 100 vehicles in stock.
Please review the following sections before proceeding with removal:
- Should you remove sold vehicles from your website?
- Should you show sold inventory in a separate section?
Our recommended best practice is to simply add a clear "SOLD" tag or badge to the vehicle's listing. This maintains your SEO value while accurately showcasing your inventory status to customers.
If You Still Wish to Remove Sold Vehicles
If you have decided to proceed with removal, please follow these steps:
- From the main sidebar, navigate to Inventory and click on Purchase.
- Locate the sold vehicle and change its status to "Inactive" or "Draft".
- Save the changes. This will immediately remove the vehicle from the public-facing website.
Stock List
The Stock List report displays all vehicles that are currently in stock. It functions similarly to the Purchase Register report, but with one key difference, it includes only those vehicles that are still unsold and available in inventory.
Understanding Stock Value in the Stock List Report
At the bottom of the Stock List report, you’ll see the total Stock Value, which gives you an overview of your inventory's worth. The stock value is calculated based on the filters currently applied to the report (e.g., vehicle type, date range).
Types of Stock Values
- Cost-Based Stock Value: This is calculated by adding all expenses (like repair costs, transport, etc.) to the buying price of each vehicle.
- Selling Price-Based Stock Value: This is calculated by taking the average of the minimum and maximum selling price for each vehicle.
Formula:(Minimum Selling Price + Maximum Selling Price) / 2
Filtered Stock Value
The displayed stock value dynamically changes based on the filters you apply. For example, if you filter by vehicle type as Used and select a specific date range, the report will show stock value only for used vehicles added within that range.
Why is Selling Price-Based Stock Value Calculated Using the Average?
When both a minimum and maximum selling price are entered for a vehicle, the exact final selling price is not yet known. Some vehicles may sell at the minimum price, some at the maximum, and many somewhere in between. To fairly estimate the potential selling-price-based-stock-value from unsold stock, the system takes the average of the minimum and maximum values.
This approach provides a balanced and realistic projection of what your inventory might earn, without overestimating or underestimating its value.